By registering for the international retreat with Samantha you agree to the following terms and conditions of this contract:

 

I: Yoga Retreat Attendance 

To attend the retreat, you must: 

• Agree to pay the Yoga Retreat purchase price per person (USD) specified on the retreat website

• Complete and submit the online registration form 

• Submit a $500 non-refundable, non-transferable deposit towards the full price of the Yoga Retreat or submit your payment in full after the balance due deadline (12/1/25)

 

II: Early Bird Rates and Balance Due Dates

Your deposit pays towards the full yoga retreat rate listed on the website.

 

To qualify for our Early Bird discount of $300, you must either pay in full or make your $50 Deposit by the early bird deadline (9/1/25) and agree to pay the balance of the Yoga Retreat price by the balance due date (Split into two payment dates: 9/1/25 & 12/1/25).

 

If you miss the early bird deadline, you must pay in full or make your deposit and agree to pay your balance of the Yoga Retreat price on or before 12/1/25. If you are paying after 12/1/25, your payment must be in one full charge rather than a separate deposit and balance payment charge.

 

We will invoice you for the two balance payments one week before the due dates. If we do not receive payment within one week after due date, you could lose your spot on the yoga retreat without refunding your deposit.

 

III: Travel and Health Insurance 

Travel and health insurance are not included in your retreat rate. However, highly recommend you purchase a CFAR policy. You will be 100% responsible for any loss or consequences related to the canceling or delaying the trip.

 

Refunds ARE NOT available for trip, travel, or medical issues that aris before or during the retreat.

 

By purchasing a CFAR (Cancel For Any Reason) policy, you will be able to be compensated for any losses that you incur. You must purchase the CFAR policy within 14 days after your deposit or first retreat payment. 

 

Purchasing this policy for the full duration of the retreat can help cover instances from loss of baggage to needed to cancel due to illness, death of family member, pregnancy, etc. 

 

As a small business, Samantha Harrison Yoga, LLC can not compensate you for your losses or cancelation for any reason, which is why we strongly recommend purchasing a CFAR policy.

 

IV: Guest Cancelation Policy

If you wish to cancel your yoga retreat, you must notify Samantha by email and the following will happen depending on the time of cancelation. 

 

• If cancelation takes place before 12/1/25 your payments can be refunded minus the $500 non-refundable, non-transferable deposit, only if you can find someone to take and pay for your spot. 

 

- You are responsible for finding your own replacement if you wish to do so. If and when the new client makes their retreat payment, and waivers are signed, we will issue a refund of 100% of your original payment including the deposit.

 

• If your cancelation request takes place after the 12/1/25 you will forfeit 100% of the Yoga Retreat price, and we will issue no refund. (Which again, is why I recommend purchasing the CFAR policy)

 

• No refunds will be given for failure to attend or complete the Yoga Retreat without written notice and adhering to this policy. 

 

V: Participation & Late Arrivals/Early Departure Policy

 

There are no partial refunds or discounts given for not participating in all activities, arriving late ,or departing early. 

 

ie: If you do not wish to participate in any yoga classes, there is no partial refund or discount for the retreat. Everything comes as a package deal.

 

 

VI: Our Cancelation, Postponement, or Changes of Yoga Retreat

 

If we do not meet our minimum number of guests to attend the retreat, we have the right to cancel in which case, we will fully refund any and all payments you have made.

 

However, we can not refund or offer compensation for any other travel expenses such as airfare, passport fees, etc. Again, this is why CFAR travel insurance is recommended.

 

If a major event such as a pandemic, natural disasters, travel restrictions, or for any other reason whatsoever outside our reasonable control causes a yoga retreat to be canceled, refunds will not be made, but we will likely offer a rescheduled retreat date in some instances. 

 

If the rescheduled date does not work for you, you have to seek reimbursement through your travel insurance policy.

 

VII: Passports, Visas, Immunizations, and Flights 

It is your responsibility to obtain all required travel documents. For many countries, passports must be valid for at least 6 months beyond the duration of the trip. You are also responsible for booking flights to the yoga retreat. No refund will be provided if you do not have proper documentation. 

 

VIII: Roommate Requests 

If you provide the name of the requested roommate at registration, we will accommodate this preference.

 

If you are traveling alone, and would like to book a shared room, we will strive to room you with another guest of the same gender. These requests will be accommodated on a first come first serve basis and cannot always be guaranteed. If we are unable to match you with another traveler, you may need to upgrade to a private room at a 50% reduction of the cost increase for the price of a single room, thus securing a single room at a price point halfway between a single and a double room.

 

IX: Extra Activities & Yoga Retreat Schedule 

We are not responsible or liable for the consequences of any optional or extra activities, assistance, excursions or treatments that you purchase from a third party and that are not included in the Yoga Retreat price (as listed on the website).

 

X: Photography/Videography 

We will be taking photographs and videos of the yoga retreat for marketing and promotional purposes. You consent to us taking those photographs and videos and grant us the royalty-free right to use them for those purposes. If you would like to be excluded from photography/videography during the retreat, please let us know ahead of time. 

 

XI: Health, Immunizations, and Travel Warnings 

You assume full responsibility for researching the safety and security of our retreat location.

 

By booking this retreat, you confirm that you are in good health and capable of doing the activities on the trip. You are also confirming that you are able to care for yourself during the trip and do not have any medical conditions that could cause risk for yourself or others during the trip. 

 

XII: COVID-19

We will provide no refund or other reimbursement to you if you are unable to participate in the yoga retreat due to illness such as COVID 19 prior to trip departure or during the yoga retreat, but reimbursement can typically be sought from most travel insurance policies.

 

If you test positive for COVID while on Yoga Retreat, you get a private room to quarantine. For these reasons, you should inquire as to your coverage regarding COVID with your travel and health insurance carriers. 

 

XIII: Misconduct and Early Departure

For the benefit of everyone, we may accept or reject any participant if we determine they are disruptive to the harmony of the yoga retreat. We may expel you from the yoga retreat, without any obligation to pay a refund.

 

XIV: Fitness and Health 

You acknowledge that you are medically, physically, emotionally and in all respects fit and able to participate in a yoga retreat. You also agree that you will be fully and financially responsible for your own physical condition and well-being during the retreat.

 

You assume full responsibility for your choices and do realize that we are not a medical provider.

We will offer modifications for different yoga experience levels, but it is your responsibility to listen to your body, modify, and rest as needed. You will not hold Samantha Harrison Yoga, LLC responsible for any pain or discomfort you experience during or after the yoga retreat.

 

XV: Assumption of Risk 

 

Although we are dedicated to your safety on every trip, you must take responsibility for your own safety and assume the risks and hazards inherent with travel and physical activities at the yoga retreat, including the practice of vigorous forms of yoga.

 

XVI: Hold Harmless 

By registering for this yoga retreat, you accept financial responsibility for accidental injury and hereby release, waive, discharge, and agree to hold Samantha Harrison, LLC (DBA Yoga Strong NC) harmless from any and all claims, damages, actions or losses.

 

AGREEMENT OF THESE TERMS IS REQUIRED TO PARTICIPATE IN RETREATS WITH SAMANTHA HARRISON YOGA, LLC (DBA YOGA STRONG NC).

 

By registering, you agree to these terms.